You may have heard about GDPR, which was introduced on 25 May 2018. GDPR (General Data Protection Regulation) is a regulation in EU law on data protection and privacy for all individuals within the European Union and replaces the existing Data Protection Act.

As a society we are now required to obtain specific consent from members to hold their data, both in paper and electronic forms, and specific consent to contact them.

Currently, members´ information is maintained in a password protected spreadsheet on a computer with a backup copy held on a memory stick. The Membership Secretary holds these. The Membership Secretary holds a hard copy print of the most recent membership list securely and it is available at meetings.

We may keep a record of the activities each Member is interested in so that we can inform them of events.

We will not sell or share information informally or formally with any other party without the express agreement of the Member.

The Berkshire Bonsai Society (BBS) arrange a number of activities throughout the year. The majority are planned and set out in the annual programme. Throughout the year, however, new activities or events need to be promoted by contact with members.

We currently send out a monthly reminder of the next meeting, also newsletters from Federation Of British Bonsai Societies (FOBBS) and details about other society shows which we need to distribute by email.